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Administrative Analyst

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Posted by:

United Nations Office for the Coordination of Humanitarian Affairs

Location:

Addis Ababa, Ethiopia 

Category/Specialization:

Accounting-Finance, Economics-Development, Nonprofit-Social Services

Employment Type:

Contractor

Job Views:

951

Posted:

01.04.2023

Closing Date:

01.15.2023

Salary:



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Please do not accept payment requests at any of the recruitment phases!

Job Description:

Key Functions /Responsibilities
Within the limits of delegated authority, the Administrative Analyst, under the supervision of the
Head of Admin/Finance Unit, will be responsible for the following duties
Together with the Admin/Finance Officer, represents the office in meetings on various
Administration issues with different agencies
Create stravel requests in UMOJA on be half of the staff and follows up on their processing by HQ, including the processing of travel claims upon completion of travel
Briefs staff on policies and procedures relating to official travel. Processes Travel Claims upon completion of travel.
Consults regularly with UNDP and other service providers on various issues and joint activities to ensure continued provision of required services.
Participates in OMT meetings including OMT Technical Working Groups.
Drafts letters and other correspondence relating to administrative, financial, and personnel activities.
Handles procurement planning and procurement of office supplies and equipment, ensuring budgetary adequacy and observance of procurement rules and regulations.
Facilitates
Processing of MOUs by HQ for officerental ensuring availability of MOUs, UNDSSMOSS compliant reports for processing of MOUs.
Over sees the maintenance of daily attendance and leave records and assists staff in the processing of requests in UMOJA relating to Home Leave, R&R travel.
Ensures the safekeeping, annual physical inventory; prepares periodical reports for submission to Head quarters including cost analysis and recommendations for replacement/disposal of supplies and equipment.
Oversees the periodical physical inventory check to ensure that physical inventory data matches with inventory record.
Together with the Admin Officer, recommends replacement/disposal of items, when necessary, in line with rules and regulations.
Any other duties as may berequired.
Results Expected
Ensuretimely and efficient delivery of administrative, travel, procurement, inventory management
services for the office and other clients.
The key results have an impact on the over all economy, efficiency, and effectiveness of OCHA Ethiopia CO operations as it relates to the use of corporate resources in the following areas:
Financial services
Administrative services including logistics, common services, and procurement services
Human resourceservices
Competencies and Critical Success Factors
Corporate Competencies:
Demonstrates commitment to UNOCHA’s vision, mission, and strategic goals
Demonstrates integrity by modeling the UN’s values and ethical standards
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Core Competencies:
Planningand organizing
Accountability
Integrity
Client orientation
Teamwork Communication

Job Requirements:

Education: Advanced university degree or bachelor’s degree in Business Administration, Finance, Commerce, Economics or related field
Years of Experience: A minimum of 2 years of relevant professional experience with an Advanced Degree and 4 years with bachelor’s degree in finance, business administration/public administration, ideally including experience with the UN or other international organizations is required.
Good knowledge of UN policies and administrative, financial, and personnel rules and regulations.
Ability to work with moderate supervision,and with integrity and
Proficiency in the use of computers and office software applications (MS Word, Excel, etc);
Language Requirements: Fluency in English and national language of the duty station is required.
Duty Station: Addis Ababa

How To Apply:

Closing Date: 15 January 2023
Interested applicants must submit their CVs, letter of motivation, and supporting documents via the email address: – afeworkg@un.org
Only shortlisted candidates will be contacted

PLEASE STRICTLY FOLLOW THE APPLICATION INSTRUCTIONS. DON'T CLICK APPLY NOW AS YOU ARE NOT INSTRUCTED TO APPLY ONLINE.





Company Info
UN Office for the Coordination of Humanitarian Affairs (UNOCHA) Ethiopia


Company Profile