Home  |  Register  |  Sign In  



Secretary

col-narrow   

Posted by:

European Union

Location:

Addis Ababa, Ethiopia 

Category/Specialization:

Admin-Clerical-Secretarial, Management

Employment Type:

Contractor

Job Views:

873

Posted:

01.04.2023

Closing Date:

01.14.2023

Salary:



col-wide   

Please do not accept payment requests at any of the recruitment phases!

Job Description:

The EU Delegation to Ethiopia ensures:
the tasks of the EU Presidency in Ethiopia host country;
the representation of the European Union to Ethiopia;
the follow-up of bilateral relations in the areas of political, economic, trade and external assistance cooperation (financial & technical);
the follow-up of EU policies in other sectors;
the follow-up of EU policies to identify opportunities for synergies and/or in-coherences between such policies and poverty reduction in line with policy coherence for development (Art 208 TFEU);
promotes and defends the values and interests of the EU;
coordinates the work of the Member States’ Embassies, particularly in the fields of EU competences, notably trade and external assistance;
carries out CFSP (Common Foreign Security Policy) demarches as appropriate; reports to Headquarters on all matters of interest for EU policies;
carries out press and public diplomacy activities in pursuit of the above;
ensures the long-term programming of aid and the management of programmes and devolved projects within the framework of the current reform of External Aid Management;
ensures implementation of the Communication on a stronger Partnership to deliver Market Access by means of market access teams;
ensures the follow-up of EU policies in all sectors in particular the Communication on a stronger partnership to deliver Market Access by means of market access teams; provides any necessary support for visits by Members of the EEAS, Commission, Council and Parliament.
We offer:-
We offer a post of Secretary in the Administration Section of the EU Delegation to Ethiopia. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy the specific job function as Secretary – this job function may be changed in accordance with the needs of the Delegation. Under this job function, the successful candidate’s duties and responsibilities shall include:
Handle mission travels including ticketing, accommodation and programme of the Head of Administration and the ADMIN team
Management of the agenda of the Head of Administration
Welcoming and informing external visitors regarding the security regulations
Prepare purchase orders register contracts and valuable documents in ABAC (LCK) and in ARES
Assist the Administrative Assistant in HR matters
Drafting of correspondence and meeting minutes;
Compiling and updating employees’ records in hard and soft copies
Deal with travel agents and hotels regarding corporate rate agreements
Ensure all relevant documentation for bid proposals are complete and accurate
Manage the tender process for multiple proposals to stay on schedule and present them to the committee for review
Coordinate and communicate proposal document delivery
Ensure all technical, commercial and contractual correspondence with bidders are efficiently addressed
In charge of the Delegation’s stock of promotional items
Responsible for the settlement of the private telephone calls and ADSL bills from staff members
Assist in the preparation of public events
Serve as back-up for the procurement officer, the protocol officer, IT Support and HR officer
Perform other duties assigned by HoA

Job Requirements:

Minimum Requirements:
Medically fit to perform the required duties;
Enjoys civil rights and permits for employment under local law;
Diploma in a relevant field linked to the position;
Minimum 5 years working experience in similar position;
Excellent English language proficiency ;
High level of computer literacy.
The following will be considered an asset:
BA degree in Secretarial science or other relevant field
Experience in the field with International and Diplomatic Missions;
Knowledge of French language.
Experience with diplomatic missions and international organizations.
Working hours/week: 37.5
Group III – with starting basic salary of 1,350 EUR/month (payable equivalent in Ethiopian Birr)
We offer a competitive position in an international environment. Benefits, such as transportation allowance, provident fund and medical insurance are offered to employees and their families under certain conditions
Place of Employment: Delegation of the European Union to Ethiopia – Addis Ababa

How To Apply:

Please send your application and supporting documents to DELEGATION-ETHIOPIA-HR@eeas.europa.eu. The package should include a cover letter, a detailed CV, as well as references of previous professional experience.
The selection of eligible candidates will be done through written test and interview.
The Delegation will not provide additional information or discuss the selection procedure by telephone. Please address any queries concerning this procedure to
DELEGATION-ETHIOPIA-HR@eeas.europa.eu
The procedure
After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase, which will include a written test and an interview if necessary – during this phase, the Selection Committee will assess the suitability of the candidates for the post.
The candidates who have not been short-listed will not be contacted individually; However, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.
The deadline for application is: 14 January 2023 at 17:00hrs

PLEASE STRICTLY FOLLOW THE APPLICATION INSTRUCTIONS. DON'T CLICK APPLY NOW AS YOU ARE NOT INSTRUCTED TO APPLY ONLINE.





Company Info
The European Union Delegation to Ethiopia
Addis Ababa, Ethiopia

Company Profile